1. Purpose
To protect the operational continuity and integrity of all CrownThrive and ThriveAlumni committees, this policy governs how appointments are made, how replacements are selected, and how leadership succession occurs within all active and future committees.
2. Scope
This policy applies to:
Committee Chairs and Vice Chairs
Assistants and Committee-At-Large members
Appointed officers, coordinators, and taskforce delegates
Any designation assigned to a formal committee, subcommittee, or governance team
3. Initial Appointment Process
Appointments may occur through:
Election via ThriveAlumni’s nomination portal
Direct appointment by the Executive Committee or Board
Assignment by Founders in emergency or investigatory circumstances
Each committee must maintain:
1 Chairperson
1 Vice Chairperson
Minimum of 1 Committee Assistant
Minimum of 2 Committee Members-At-Large
All appointments must be:
Logged in the committee designation registry
Verified through digital credentials or CHLOM token (if applicable)
Publicly listed on ThriveAlumni within 5 business days
4. Role Acceptance & Terms
Appointees must:
Formally accept their role via the ThriveAlumni backend or e-signature
Agree to serve their term length (typically 2–3 years unless stated otherwise)
Complete onboarding documentation and conflict-of-interest declaration within 10 days
Failure to do so may result in revocation or automatic reassignment.
5. Resignation Procedures
Committee members may resign by:
Submitting formal notice to the Committee Chair and Executive Director
Completing the resignation form via their ThriveAlumni dashboard
Transferring active projects or responsibilities within 14 days
Emergency resignations must be followed by a summary report within 5 days unless waived by the Governance Committee.
6. Removal Criteria
A committee member may be removed for:
Persistent failure to attend meetings (3 or more absences per quarter)
Conduct violations, breaches of ethics, or harassment reports
Dereliction of duty or unauthorized public statements
Removals must be approved by:
Committee Chair and Vice Chair (for general roles)
Governance Committee (for Chairs and Vice Chairs)
Founders (for high-risk or sensitive removals)
All removals are documented in the system and optionally published via ThriveAlumni’s governance log.
7. Interim Replacements
Vacated positions may be filled by:
Internal succession (e.g., Vice Chair becomes Acting Chair)
Appointment of a vetted committee member
Executive Director designation during special investigations
Interims serve for a maximum of 90 days unless officially reappointed or replaced through a formal vote.
8. Succession Planning
All Chairs must:
Identify at least one potential successor within their committee
Maintain an updated transition report each quarter
Transfer documents, charters, and project statuses upon exit
Succession plans must be submitted to:
The Governance Committee (for review)
The Compliance Committee (for recordkeeping)
9. Founder Override & Appointments
Founders may override standard procedure and:
Install new Chairs during emergency governance restructures
Merge or replace committees to prevent hostile actions
Suspend any member under investigation until review is completed
Such overrides must be:
Logged in the governance registry
Reviewed within 30 days for reinstatement or permanent removal
10. CHLOM Integration
With full CHLOM deployment, all committee appointments and successions will be:
Issued via decentralized licensing contracts
Logged immutably on-chain with timestamp and role record
Tied to a member’s token-based voting and compliance score
11. Review & Amendments
This policy is reviewed annually or after any structural overhaul. Amendments require:
2/3 approval by the Governance Committee
Founder concurrence (if override powers are affected)
Member transparency notice via the ThriveAlumni dashboard
📌 Document Version: v1.0
📅 Effective Date: July 30, 2025
📁 Maintained by: Office of Governance Oversight & CHLOM IntegrationWas this article helpful?