Committee Chair & Vice Chair Responsibilities Policy

1. Purpose

This policy defines the roles, responsibilities, accountability structure, and leadership standards for all individuals serving as Chairs and Vice Chairs on active committees within the CrownThrive ecosystem, including ThriveAlumni, platform councils, and initiative-based governance groups.

2. Appointment & Term Length

Chairs are either elected or appointed through committee vote, nomination cycles, or Founder delegation. Vice Chairs are nominated by the Chair and approved by the Executive Council or designated subcommittee. Terms are typically 2 years, renewable by re-election or reappointment. Special appointments during emergencies may serve up to 1 year or until the next general election cycle.

3. Core Responsibilities

Chairs must: Preside over all scheduled committee meetings Develop quarterly goals aligned with CrownThrive’s ecosystem strategy Coordinate committee actions, votes, and reports Submit required updates to the Governance Dashboard Represent the committee in cross-platform decision-making Vice Chairs must: Assume all duties of the Chair during absences Assist in agenda creation and subcommittee coordination Oversee follow-up on assigned tasks and deadlines Train new committee members and oversee onboarding Ensure compliance with bylaws and voting rules

4. Documentation & Reporting

Chairs and Vice Chairs are responsible for: Submitting a Quarterly Committee Report Logging all meeting minutes and votes into the system Flagging non-participating members for review Proposing policy changes where gaps are identified Failure to submit documentation for two consecutive quarters may trigger a review of leadership status.

5. Voting & Delegation Authority

Committee Chairs may cast tie-breaking votes during deadlocks Vice Chairs may assume full voting privileges if Chair is absent Neither role may unilaterally override committee vote outcomes without Executive review

6. Ethics & Non-Partisanship

Chairs and Vice Chairs must: Maintain neutrality during platform elections, except in personal campaigns Refrain from influencing candidate selections, slates, or vote coercion Disclose any conflicts of interest related to committee actions, partners, or funding proposals

7. Removal & Resignation Protocol

Chairs or Vice Chairs may be removed for: Ethical violations or abuse of power Neglect of duties for more than 90 days without notice Verified complaints or retaliation against committee members Resignations must be submitted in writing to the Executive Director and Committee Secretary with at least 14 days' notice.

8. Succession Planning

Vice Chairs automatically assume interim Chair responsibilities if the Chair role is vacated A special vote must be held within 30 days to elect a new permanent Chair Founders may appoint a temporary Vice Chair if both positions are empty or suspended

9. Compliance & Review

All Chairs and Vice Chairs are required to complete annual: Leadership Training (via CrownThriveU or approved module) Conflict of Interest Disclosure Digital Governance Certification (Phase II CHLOM pending) This policy will be reviewed annually and enforced by the Governance & Compliance Committee with audit support from the Ethics Team. 📌 Document Version: v1.0 📅 Effective Date: July 30, 2025 📁 Maintained by: Governance Committee · Compliance Officer · Executive Director