Committee Formation, Merging, and Dissolution Policy

1. Purpose

This policy establishes the formal rules, criteria, and oversight mechanisms for the creation, reorganization, or dissolution of any committee operating under the ThriveAlumni framework and the CrownThrive ecosystem.

2. Scope

Applies to: All standing and ad hoc committees Executive-led taskforces Subcommittees and focus groups Expansion-based or pilot committees Special advisory groups operating under a defined mandate

3. Committee Formation Criteria

New committees may be proposed if all the following apply: The purpose aligns with ThriveAlumni or CrownThrive’s strategic roadmap The committee fills a distinct need not met by current structure At least 3 qualified members express interest in serving A proposal is submitted with scope, objectives, and draft structure Committee proposals must be reviewed by: The Governance & Ethics Committee The Executive Director or assigned delegate The Advisory Council (if policy-based) Upon approval, new committees are formally registered in the ThriveAlumni system with: Chair, Vice Chair, and at least one Member-at-Large Clear start date and review period Optional budget and operational scope

4. Committee Mergers

Two or more committees may be merged when: Their scopes significantly overlap A structural audit or Founder decision mandates consolidation Member activity, deliverables, or productivity metrics show decline Merger process: Governance Committee conducts impact review Chairs of affected committees meet for joint planning Member notification must occur 14 days before official merger Combined committee must retain leadership continuity for at least one full quarter

5. Renaming or Reclassifying Committees

Committees may be renamed or rebranded to: Reflect an updated mission or area of focus Comply with a legal or operational reorganization Prepare for integration into CHLOM or external licensing Such changes require: Executive Committee approval Updated Charter documentation Member communications posted within 7 days

6. Committee Dissolution Criteria

Committees may be dissolved if: Inactivity exceeds 120 consecutive days without report or quorum Mission has been completed or superseded The committee is found to have violated platform ethics or fiduciary duties Merger into another committee has been approved Dissolution process: Official vote by the Board or Founders 30-day notice period given to all committee members Final summary report filed to Governance Committee All designation slots released back into the general pool

7. Emergency Powers & Exceptions

Founders may bypass normal procedure and: Create emergency committees in response to crises or legal threats Reassign committee leadership without nomination in cases of misconduct Freeze or merge committees to prevent quorum hijacking or takeover threats Such actions must be: Documented in the ThriveAlumni backend Audited within 30 days Reviewed for permanent structure change by the next Board meeting

8. Integration with CHLOM™

Once fully integrated, CHLOM will: Issue digital licenses for all recognized committees Log committee merges and dissolutions via smart contract Archive charters, mandates, and role transitions immutably Flag governance redundancy or inactivity automatically for Compliance review

9. Review & Amendments

This policy is reviewed annually or following any major governance restructuring. Amendments must: Be submitted by the Governance Committee Receive 2/3 approval from the Board Be published to ThriveAlumni within 10 days of enactment 📌 Document Version: v1.0 📅 Effective Date: July 30, 2025 📁 Maintained by: ThriveAlumni Governance & Compliance Division