Performance Review, Termination & Replacement Procedure

1. Purpose

To ensure fair, documented, and consistent evaluation of governance role performance across all levels of leadership, while preserving ecosystem stability, mission alignment, and member trust.

2. Applicability

Applies to: Board Members and Advisors Committee Chairs, Vice Chairs, and Assistants Executive Directors and Officers Appointed Special Investigators, Moderators, or Taskforce Leads Any CHLOM-designated smart contract role holders

3. Performance Evaluation Schedule

3.1 Mandatory Reviews Executive and Board positions: Biannual evaluations Committee Chairs and Vice Chairs: Annual evaluations Advisors and Special Appointees: Term-end evaluations or upon emergency review 3.2 Review Panels Evaluations are conducted by the following panels: Governance Committee (primary oversight) Ethics & Compliance Committee (in cases of flagged conduct) CHLOM Moderation Layer (for token-based role holders)

4. Grounds for Suspension or Termination

Grounds include but are not limited to: Violation of Code of Conduct or Ethics Policy Repeated missed meetings without cause Failure to submit required reports or fulfill stated duties Conflict of interest violations Breach of fiduciary responsibility Proven incompetence, mismanagement, or ethical misconduct

5. Termination Process

5.1 Suspension Trigger Upon review, a temporary suspension may be issued for 14–30 days pending investigation. 5.2 Termination Vote Termination of a governance member requires: 2/3 vote of the Committee or Board overseeing the role Final approval by the Founders or CHLOM Governance Smart Contract (if applicable) 5.3 Emergency Powers If the member poses imminent harm to the platform, the Founders may execute immediate removal pending formal review.

6. Replacement Protocol

6.1 Temporary Appointee A Temporary Replacement may be assigned by: The Committee Chair (for committee roles) The Board (for director roles) The Founders (for executive or investigatory roles) 6.2 Permanent Replacement Options Runoff election (if elected role) Committee vote for appointment CHLOM token vote in decentralized branches

7. Documentation & Transparency

All reviews and termination decisions must be: Documented in official reports and submitted to the Governance Archive Summarized in committee meeting minutes Recorded in the CHLOM Ledger (if applicable) for immutability

8. Appeal Rights

Members have 7 days to submit an appeal to: The Ethics Committee (for conduct-related decisions) The Judicial Committee (for procedural concerns) CHLOM AI Arbitration (in smart contract governance layers) Appeals are reviewed within 15 days and decisions are final.

9. Special Cases

For ThriveFund, Investment, or Capital seats: Investor compliance officers are notified during review. For CHLOM-enabled seats: Smart contract functions automatically disable access and freeze votes during investigation. 📌 Document Version: v1.0 📅 Effective Date: July 30, 2025 📁 Maintained by: Governance Review Committee · Executive Oversight Council · CHLOM Judiciary Layer