Effective Date: July 30, 2025 Applies To: ThriveAlumni · CrownThrive Boards & Committees · All Members · Election Moderators · Nominees & Campaign Staff
1. Purpose
This policy ensures all governance elections and appointments within CrownThrive and ThriveAlumni follow a strict, transparent, and fair timeline. It protects against manipulation, improper campaigning, and misalignment across nomination cycles.
2. Nomination Window
Each calendar year includes two nomination periods unless modified by Board vote:
- Spring Cycle: Opens February 1 – Closes March 1
- Fall Cycle: Opens August 1 – Closes September 1
Members must declare candidacy, submit manifestos, and pay nomination fees within this period. No late entries are accepted.
Special appointments outside of this cycle require Board or Founder approval and are subject to emergency protocols.
3. Campaign Period
Approved candidates may begin campaigning exactly 7 days after nominations close:
- Campaign window lasts 21 days
- No public debates, digital posters, or third-party endorsements may be posted outside this period
- Violations may result in disqualification by the Election Oversight Panel
Candidate profiles, symbol usage, and endorsements must be submitted through the ThriveAlumni Election System, which tracks all submissions via candidate ID.
4. Voting Timeline
- Voting opens 3 days after campaign period closes
- Voting window remains open for 5 business days
- Runoffs (if needed) occur within 7 days of result verification
- Voting is conducted through secure, encrypted digital ballots via CHLOM™ audit backend
5. Enforcement & Penalties
Election moderators and platform AI tools monitor all campaign behavior:
- Early campaigning: Automatic 7-day suspension from digital access
- Campaign outside platform channels: 1 strike penalty; 2nd offense results in disqualification
- Manipulation or coordinated fake votes: Immediate escalation to Ethics Committee + full election audit
CHLOM logs will record all infractions and vote manipulations for permanent governance history.
6. Emergency Adjustments
In the event of platform outages, security threats, or quorum shortages, the Governance Committee may:
- Extend nomination or voting periods by up to 5 business days
- Delay runoffs by up to 10 days
- Activate the Election Pause Clause (subject to Founder approval)
All timeline changes must be timestamped and disclosed via member announcements and added to the Legal Depot.
7. Public Transparency
The following materials must be made public for every cycle:
- Master Nominee List with campaign IDs
- Final Vote Count by seat and committee
- Timeline enforcement summary and any penalties issued
- Archived election reports stored via CHLOM™ governance records