ThriveAlumni Board & Committee Succession and Vacancy Protocol

1. Purpose

This policy establishes a clear succession and vacancy protocol for all Board, Executive, Advisory, and Committee roles within the ThriveAlumni and broader CrownThrive ecosystem to prevent leadership gaps, ensure continuity, and safeguard mission-critical operations.

2. Scope

This policy applies to: All elected or appointed Board Members All standing Committee Chairs, Vice Chairs, and Members-at-Large Executive Officers (including Executive Director & Deputies) Advisory, Investigatory, and Special Appointees Support staff with official designation roles in governance

3. Vacancy Triggers

A position shall be deemed vacant under the following conditions: Formal resignation submitted and approved Non-response or inactivity for 60+ consecutive days without official leave Removal via ethics or disciplinary action Legal disqualification or verified conflict of interest Expiration of term without re-election or renewal

4. Immediate Actions Upon Vacancy

Within 7 days of an official vacancy: The Committee Chair or Executive Director must notify Governance & Compliance The role shall be marked as “Temporarily Vacant” in ThriveAlumni’s system A temporary appointee may be installed by the Board or Founders with documentation of reason

5. Temporary Appointments & Acting Roles

Acting designations must come from within the same committee or advisory group No acting member shall hold voting rights on Board decisions unless explicitly granted Temporary appointments expire after 90 days unless formally renewed or replaced via vote

6. Succession Hierarchy

6.1 Board Roles: Vice Chair shall assume Chair duties if the Chair is unavailable or removed. Treasurer and Secretary roles are cross-trained for mutual continuity. 6.2 Committee Roles: If Chair is vacant, the Vice Chair becomes Acting Chair. If both are vacant, the Executive Committee appoints a qualified Director or Assistant temporarily. 6.3 Executive Roles: Deputy Executive Director assumes operational authority in the absence of the Executive Director, subject to Board oversight.

7. Permanent Replacement Process

Within 30 days of a vacancy, an open call for nominations shall be announced Candidates must meet the eligibility criteria set forth in the Governance Nomination Policy Elections or confirmations must take place within 60 days unless waived by Founders for emergency continuity

8. Documentation & Records

All successions, interim appointments, and replacements must be: Logged in the official ThriveAlumni Admin Panel Submitted to the Compliance & Risk Committee Added to the CHLOM licensing log upon full integration Notified to the full Board within 7 days of appointment

9. Founder Intervention Rights

The Founders retain authority to override succession or appoint emergency replacements if: A critical system role is compromised A security or governance breach threatens platform continuity Legal obligations require restructuring All Founder-led appointments must be documented and reviewed at the next governance audit.

10. Version Control

Reviewed every 2 years by the Governance Committee. Amendments require: 2/3 Board approval Legal review by the CrownThrive Compliance Chair 7-day member publication notice 📌 Document Version: v1.0 📅 Effective Date: July 30, 2025 📁 Maintained by: ThriveAlumni Governance Office