📘 CT-SOP-103.1.3 — Legal Policy Deployment SOP

Effective Date: July 27, 2025 Applies To: CLO, Legal Ops, Brand Directors, CTO, Compliance Coordinators Review Cycle: Every 6 months or upon regulatory changes Related Legal Depot Sections: Section 4.0, 4.1, 4.26, 6.0–6.3

1. Purpose

To enforce a legally defensible and compliant policy framework across all CrownThrive entities—protecting the company, educating users, and ensuring regulatory adherence.

2. Scope

This SOP applies to:

• All new platform or brand launches under CrownThrive
• Any relaunch, major feature update, or redesign that changes data handling
• Web3, AI, affiliate, or educational tools collecting user data or issuing payments

3. Required Pre-Inputs

4. Process Steps

4.1 Step 1: Template Selection

• Use official CrownThrive legal templates:
• Terms of Use
• Privacy Policy (CCPA/GDPR-compliant)
• Affiliate Disclosure (if monetized)
• Earnings/Results Disclaimer (if financial/educational)
• Community Guidelines (if UGC involved)
• CLO modifies base documents based on platform functionality

4.2 Step 2: Platform-Specific Edits

• Insert brand/platform name throughout
• Define what user data is collected
• Add automation/AI usage disclosures (where applicable)
• Sync refund policy with Financial SOPs

4.3 Step 3: Internal Approval

• Legal team reviews for:
• FTC compliance (ads, testimonials, earnings claims)
• GDPR/CCPA/DMCA coverage
• AI + Web3 risk flags
• Final sign-off by CLO or delegated legal officer

4.4 Step 4: Frontend Placement

• Add policy links to:
• Footer
• Login/Register page
• Checkout screens (if applicable)
• Ensure legal documents are visible without login

4.5 Step 5: Legal Depot Sync

• Platform added to Section 4.26 of the CrownThrive Legal Depot
• Version history included
• Archive snapshot stored in Notion + Legal Drive

4.6 Step 6: Public Confirmation

• Legal Depot Help Center post created for transparency
• Notify platform users (if existing) via email or dashboard alert
• Add to Change Log (required for audit purposes)

5. Escalation Contacts

6. Compliance Markers

✅ All legal policies live on platform ✅ Brand listed in Legal Depot Section 4.26 ✅ Policies updated within last 12 months ✅ AI/automation usage disclosed ✅ Earnings & affiliate terms posted if monetized

7. Version Control

• Version: 1.0
• Last Updated: July 27, 2025
• Maintained By: CLO
• Next Review Due: January 2026 or upon regulation update